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Web Based Email On Your Domain Using Gmail

Applies to:
Difficulty Level:

Medium

Time Needed:

20 minutes

Tools Needed:

Web Browser

Introduction

The following tutorial is provided as a courtesy to our hosting customers to help you configure a Gmail account  to work with email on Bower Web Solutions’ hosting.

Gmail offers a massive amount of online storage space and with this simple setup, you can still send and receive your emails as if they are coming from your personal domain, which looks both more professional and lets everyone who sees your e-mail, know what your domain is.

For users on multiple shared computers or with many devices who want access to all their emails on all devices Gmail offers an inexpensive and convenient solution. But you will be using a 3rd party service that admits to scanning your email for it’s own purposes including tailoring advertising (from Google’s Terms of Service). Users have also experienced delivery delays  of as much as several hours though  gmail popping is usually much faster.

Bower Web Solutions does offer paid email solutions with a web interface, multi-device synchronization including synchronization with a Outlook and with much greater privacy and security and fewer delivery delays. Please contact us to learn more.

While we try our best to assist our customers, assistance with third-party software can not be supported completely by Bower Web Solutions. The Google interface and functionality is always changing so it is likely that these screenshots and instructions are not exact.
If you have further questions about configuring Gmail, please visit Google.
If you would like Bower Web Solutions to assist you we can but as part of paid support contract.

Requirements

Before you start, be sure you have these pieces of information available:

  • Your email and password on your POP domain (hosted by Bower Web Solutions)
  • Your email and password on your Gmail account (i.e. an email that ends @gmail.com). To get a Gmail account go to  mail.google.com/mail/signup.

How to Make Gmail Act as Your POP E-mail Client Software

    1. Sign into your Gmail account.
      Go to settings by clicking on the arrow next to the gear icon and choosing settings.
      gmail-settings-2014
    2. Go to Accounts and Imports (on tabs at the top).
      Choose “Send mail as” and put in your name or your company’s name and the e-mail account you would like to use from your own domain.
      Make sure ‘treat as an alias’ is unchecked (so that you can send emails that come from your domain) and click next step.

      Uncheck treat as an alias
    3. In ‘Configure your mail to be sent through Your Domain’s SMTP servers’
      SMTP Server:
      server3.bowerwebsolutions.com
      Port 587
      Username: YourEmail@YourDomain.com (don’t forget to add your full domain).
      Password: (We don’t have to tell you to be careful to get your password, do we?)
      Leave Secured connection using TLS (recommended) marked.
      Click ‘Add Account’.
    4. Google will send a verification email to  YourEmail@YourDomain.com on the Bower Web Solutions Servers. (You can check this email via webmail ). Follow the verification instructions.
    5. After you have verified, we recommend checking/changing to:
      When replying to a message: Reply from the same address the message was sent to
      or if you don’t want to send anything via the Gmail account just make the YourEmail@YourDomain.com the default by clicking “make default” (on the right).
    6. In ‘Check mail from other accounts (using POP3):’ Click’ Add a POP3 mail account you own’.
    7. Enter the email address on your domain and click next step.
    8. Enter:
      Username is your complete email address including your domain.
      Password, you know needs to be exactly correct!
      POP Server:
      server3.bowerwebsolutions.com
      Port 995
      Check ‘Always use a secure connection (SSL) when retrieving mail. ‘ and
      check’  Label incoming messages’. and click next step.
    9. You might get a message ‘You already have an account with this server and username.’ Click Cancel.
      screenshot-chekc-email-you-own
    10. Test by sending an email to and from YourEmail@YourDomain.com . Remember there may be some time lag of a few minutes or more. Bower Web Solutions does offer paid email solutions with a similar web interface and multi-device synchronization but with fewer delivery delays. Please contact us to learn more.
    11. Your Gmail will automatically retrieve messages from your main e-mail account on the Bower Web Solutions Server. You can check, send and receive emails using the Gmail web based interface. However, to work offline, backup your e-mails on your own computer:
    12. If you have previously configured your e-mail client to check your e-mail at your domain (i.e. youremail@yourdomain.com) be sure to delete that account from your e-mail client as you will receive duplicate email.
    13. Congratulations! You can now check and send e-mail on your domain by logging into your Gmail account.

Troubleshooting Tips:

    1. Verify that you have the correct password by using webmail. More details.
    2. If you are unable to send mail as, try going to the top and to“Import mail and contacts”  and following a similar procedure. (this worked in March 2017). 
Tips

  • Recommended: Set up your e-mail client like Microsoft Outlook or Mac Mail to check this account on a home or work computer. Bower Web Solutions recommends you use POP to download messages from Google’s servers. POP client based email lets you work online and provides you with a backup copy of all received email and any email sent thru the client.
    See http://mail.google.com/support/bin/topic.py?hl=en&topic=12805 for instructions on setting up Gmail for your e-mail client.
  • If you use the Gmail interface, set up signatures that always list a salutation and your contact information. More information and set up instructions at  support.google.com/mail/answer/8395?hl=en .
  • If you’ve used your webmail and created folders you’ll want to move items from the folders into the inbox in webmail so Gmail can POP them off.